The Lord-Lieutenant is responsible for making all the arrangements for a Royal visit to County Durham by a member of The Royal Family. The Clerk to the Lieutenancy coordinates the necessary planning arrangements direct with the Royal Household, the host organisation and the Police to ensure the visit is a success and is enjoyed by everyone involved.
A Royal Visit is a memorable occasion which honours the work and achievements of an organisation or community. It is an opportunity to celebrate and acknowledge the different ways in which people have been involved in either a special piece of work or occasion. These visits are an important part of The Royal Family's role and are much valued by those organisations that are fortunate enough to receive such a visit.
Many of the visits are connected to charities and other organisations with which members of The Royal Family are associated. For further information about Members of The Royal Family and the charities or organisations they support please go to the British Monarchy website.
Invitations to members of The Royal Family may be made in a number of ways:
Invitations may be extended through the Lord-Lieutenant and may be submitted to specific members of The Royal Family on an organisation's behalf. If in doubt the Clerk will advise as to who may be the most appropriate member of The Royal Family to approach and it is advisable to consult the Clerk at the earliest opportunity if unsure.
Alternatively, invitations can be extended direct to the relevant Royal Household, via the Private Secretary. When using this route, it would be much appreciated if a copy of the invitation could be sent to the Lord-Lieutenant for her information. Include as much information as possible but try to keep it concise. The sort of information that will be needed will vary according to the type of invitation and the Clerk can advise on what is best to send.
If the invitation involves a visit to a new or refurbished building, it is vital that the work is fully completed and the people in place and the project up and running before The Member of The Royal Family visits. Such invitations need to be put forward for a date well after completion to ensure that everything is in place. This sometimes means that the Royal visit does not take place until sometime after the building or project has opened but that is quite usual.
All invitations received are very carefully considered. If you wish to invite a member of The Royal Family to an event taking place in the Lieutenancy area you should invite them at least six months in advance. However, if you want a Royal visit for a special occasion on a particular day then you will need to extend your invitation about a year beforehand. If in doubt please contact the Clerk who will be happy to advise on timings.